of Procedure and Working Methods for Conferences of the States Parties
Convened Under Article XXI of the Treaty on Conventional Armed Forces
These rules of procedures and working methods apply to the conferences
specified in Article XXI of the Treaty on Conventional Armed Forces in
Europe of 19 November 1990, hereinafter referred to as the Treaty.
of the Depositary
Consistent with the provisions in paragraph 3 of Article XXII of the
Treaty, the Depositary shall promptly inform all States Parties of the
date, Chairmanship, time and location of the first meeting of a conference,
providing the purpose, stated reasons and proposed texts as appropriate.
Chairman of the opening meeting of the first conference convened after
the adoption of these rules of procedures and working methods shall
be the representative of the Kingdom of Spain.
Parties shall assume in rotation determined by alphabetical order
in the French language the Chairmanship of all conferences.
State Party shall remain in the chair until it has completed one week
of Chairmanship or the conference ends whichever occurs first. During
the period between conferences, the Depositary will assume all responsibilities
of the chair.
responsibilities of the Chairman shall include the following:
inform all States Parties of subsequent meetings of that conference,
as well as of proposals made by States Parties concerning the
agenda of the conference;
chair the meetings of the conference;
keep a list of speakers and maintain a Journal which shall be
available only to the States Parties;
distribute to all States Parties copies of the Journal and attached
propose to the States Parties the suspension of, adjournment or
termination of the conference;
propose the adjourning or closure of the debate on the item under
seek resolution of administrative questions relating to the organization
of the work of the conference in contact with the services of
the administrator; and
perform other dudes, as agreed by the States Parties.
shall be composed of the representatives of the States Parties. Alternates,
advisers and experts of a State Party may take part in the proceedings
of conferences as deemed necessary by that State Party.
shall be taken by consensus. Consensus shall be understood to mean
the absence of any objection by any representative of a State Party
to the taking of the decision in question. In the case of proposed
amendments to the Treaty, such amendments shall be approved by all
the States Parties in accordance with Article XX of the Treaty and
shall enter into force in accordance with Article XXII of the Treaty.
at conferences shall be seated in alphabetical order of the States
Parties in the French language.
official languages of conferences shall be: English, French, German,
Italian, Russian, and Spanish. Statements in any of the official languages
shall be interpreted into the other official languages.
proceedings shall be confidential, unless the States Parties decide
States Parties shall determine their meeting schedule for conferences.
Chairman may declare the list of speakers closed with the consent
of the States Parties. The Chairman shall, however, accord the right
of reply to any representative if, following closure of the list,
he is so requested.
any representative raises a point of order in the course of a meeting,
the Chairman shall give that representative the floor immediately.
A representative raising a point of order shall not speak on the substance
of the matter under discussion.
for the Conference
The States Parties, as the first item of business, shall consider the
agenda of that conference without prejudice to the right of each States
Party to raise before the conference, and have placed on its agenda,
any issue relating to the purpose of the conference.
Journal shall record the date, the time of opening and the time of
closing and the location of each meeting of each conference; the State
Party in the Chair; the agenda of the meeting; the States Parties
whose representatives took the floor; and the date, time, and location
of any additional meetings of each conference.
and recommendations shall also be recorded in the Journal by the Chairman.
Any text of such decisions and recommendations shall be attached to
Interpretive statements, formal proposals and related documents on
matters of substance shall be recorded in the Journal and their texts
attached to it at the request of the originator when submitted in
writing to the Chairman.
Payment for conferences shall be made to the Host State in accordance
with the scale of distribution used by the Joint Consultative Group,
unless decided otherwise by the States Parties. An account shall be
rendered by the Host State within 3 months after the completion of each
conference. Accounts shall be payable within 60 days of presentation
in the currency of the Host State, Unless contested by any State Party.
Issues: Services Rendered by Host State
The government of the Host State shall appoint an administrator, subject
to agreement by all States Parties, who shall be a national of the Host
State. The task of the administrator shall include, in liaison with
the authorities of the Host State, the provision of the following services:
of facilities and equipment;
of, and control of access to, facilities and meetings;
and management of appropriate technical staff;
of appropriate technical equipment;
of interpretation and translation services in all official languages;
of financial matters.
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